Club policies

club policies

FEES

Fees are due on demand and are non-returnable. Failure to pay fees within the allocated time frame will result in loss of a child’s place in the class. Fees are due in full within 7 days of the invoice being sent, failure to pay within 7 days will result in a £10.00 late payment charge, however spaces will remain secure for a further 7 days. Failure to pay within 14 days will result in your child’s space being allocated to someone on our waiting list.

Details of how to pay are printed on the invoice, please note fees are payable by bank transfer or cheque. Monthly standing orders are optional to members training more than 2.5 hours per week.

MEMBERSHIP

All members are required to pay an annual Airborne administration fee.  This fee is £8.00 per year per child. This will help fund further coaching education, new gymnastics equipment and vital administration. This will be an annual set fee from 1 September. Club admin fee is due with every September invoice.

All members (with the exception of school clubs) require British gymnastics (the sports national governing body) membership which includes personal accident insurance.  The British Gymnastics insurance year begins 1 October as is £17.00. You will directly pay this to British Gymnastics and upon payment we receive an email to confirm your cover. If this is not paid on the 1st October or upon your first non-trial session, your child will NOT be able to take part in their class. 

PHOTOGRAPHY

No photography, videoing or recording of training sessions are permitted. With parental consent the Club may use photographs or video recordings of gymnasts for training, coaching or publicity purposes only.

MEMBERS’ DETAILS

Airborne will retain members’ details on paper and on a confidential database for administration and in-house mailings. Members’ information will be disclosed only in a medical emergency. Members have a right of access to any information held on them and additional rights under the Data Protection Act 1998.

CONCERNS & COMPLAINTS

Concerns or complaints about coaching matters should be made to the coach in charge of a training session in the first instance, then to the owner of Airborne via email. Concerns or complaints about matters of child protection should be made to the Club’s Welfare Officer. Concerns or complaints about administration should be made to the Club via email. All concerns will be acknowledged and dealt with promptly.

UNIFORM

Airborne Gymnastics Code of Dress should be adhered to at all times when representing the club. This also complies with British Gymnastics British Code of Dress for gymnastic activities.

Due to health and safety regulations, Airborne leotards will be compulsory for all advanced recreational and squad gymnasts, and should be purchased before starting your child’s first session. Recreational leotards are optional, however if purchasing a leotard we would prefer it to be the club leotard. If your child does not wish to wear a leotard then leggings and a t-shirt (with NO hood) must be worn. Boys are to wear shorts and an Airborne polo to training.

CANCELLATION OF CLASSES

If we cancel a regular class we will attempt to offer an alternative class day, time or date to substitute this cancelled class, this is known as a ‘make-up class’. If you are unable to attend a ‘make-up class’ a refund will not be applicable. If circumstances that are out of our control (such as a venue cancelling due to bad weather, power cut etc) no refund or make-up class will take effect.

UNDERSTANDING RISK

Due to the nature of gymnastic activities, we wish to inform you that the possibility of injury does exist. As part of the classes at Airborne, members will participate in vigorous athletic activity. In an effort to make the sport of Gymnastics, as safe as it can be, the staff will instruct all members concerning the necessary rules and the correct mechanics of all skills. It is vital that members follow the coach’s skill instructions, training rules and all club policies in order to decrease the possibility of injury. By attending a Airborne class, it is deemed that you assume and accept all risks associated with such participation.

SAFEGUARDING AND PROTECTING CHILDREN

Airborne Gymnastics Club is fully committed to safeguarding all our members, we adhere to the strict guidelines under British Gymnasts in regards to the welfare of our children. All of our coaches undertake a safeguarding and protecting children course.  

You can view the BG safeguarding and protecting children policy on their website at https://www.british-gymnastics.org/gymnasts/gymnast-membership/safeguarding-and-compliance

CODE OF CONDUCT

GENERAL CLUB CODE OF CONDUCT

Airborne Gymnastics Club is fully committed to safeguarding all our members, we adhere to the strict guidelines under British Gymnasts in regards to the welfare of our children. The club believes it is important that all members must show respect and understanding for the welfare of others. Therefore, members are encouraged to be open at all times and share any concerns that they may have about any aspect of the club with our coaches or our Welfare Officer.

Our Welfare Officer can be contacted confidentially on:

Welfare officer: Vanessa Bartlett

Contact number: 07824 396 111

Contact email: nessbartlett@btinternet.com

As a member of Airborne you are expected to abide by the following club code of conduct:

● Gymnasts must wear suitable clothing at training sessions in line with the British Gymnastics Code of Dress Policy. Long hair must be tied back securely and no jewellery (including earrings) or watches may be worn.

● Gymnasts must bring plenty to drink to each session.

● All members must behave appropriately at all times.

● Gymnasts must be delivered to and collected from training sessions on time. All gymnasts should be delivered to and collected from within the gym and not expected to wait outside.

● If a child is going to be absent, being collected by someone who does not normally pick them up, or they will be collected late, the club MUST be informed.

● Please ensure no valuables are left in the gym. The Club is not responsible for loss of any valuables.

● Gymnasts must not use any of the apparatus unless a qualified coach is present.

● No smoking is permitted anywhere in the premises.

● All spectating children must be fully supervised at all times.

● All fees must be paid promptly.

● Members should treat all equipment with respect.

● All members should inform the coach in charge, of any illness or injury at the start of each session.

● Gymnasts must not eat or chew gum within the gym.

● All members must respect all fellow club members.

● No bad language to be used.

● All members should aim to establish good communications with all members within the club. Failure to adhere to the code of conduct and/or breaches of other club policies will result in disciplinary action and may lead to suspension or exclusion from the club.

code of dress

CODE OF DRESS FOR GYMNASTICS

Airborne Gymnastics follows the British Gymnastics Code of Dress for gymnastic activities which is designed to safeguard the participants and coaches. The Code of Dress should be adhered to during training and events, but sensitivity to religious convictions regarding dress will be demonstrated. British Gymnastics does not authorise or condone unsafe clothing and consequently the wearing of unsafe clothing may invalidate your child’s insurance.

BODY PIERCING AND JEWELLERY

Jewellery and adornments worn in body piercing are inappropriate for safe practice in gymnastics. A person with body adornments or jewellery must inform the coach and also remove the relevant items to reduce the risk of injury to the participant, the coach and others. Failure to do so will prohibit the individual’s participation on the grounds of reasonable safety. Failure to comply with the policy may render the individual’s insurance invalid should an accident result from non-compliance with this policy.  Clothing for gymnastics should not be too tight or too loose. Suitable clothing includes:

●  Airborne Club Leotard (girls) or Airborne polo and shorts (boys)

●  T-shirt and shorts or jogging bottoms (for warm-up)

●  Tracksuit (for warm-up)

●  NO socks or slippery foot covering

●  NO buckles or clasps

●  NO watches, jewellery or other body adornments

●  Long hair must be tied back from the face, neatly and securely.

 party T’s & C’s

Additional parent supervision is required  Once your party is confirmed an invoice will be issued and full payment is required within 7 days. Party bags are not provided Party invitations are provided (£12 additional cost) Birthday child’s parents can arrive 15 minutes early to set up the hall and decorate the tables if you wish We do not provide party food or drinks, parents have to provide this. There is also no drinking water available at the gym so bottled water will need to be provided by parents. 

We do not provide game prizes or decorations parents can provide this if they wish.

We do not provide music – Please bring an i pod/phone with a playlist with suitable music that you would like us to play – a speaker and an aux cable are provided OR we can play the radio. 

All food needs to be consumed after the “gymnastic activity”  No food or drink on the gymnastics area All children in attendance of the party must be aged 5+ years All participating children need to bring a drinks bottle containing water, not fizzy drink.

All participating children must wear suitable clothing (no skirts or dresses, not too loose, no hoods, no zips, no jeans) have long hair tied back and no shoes, socks or jewellery should be worn.

Parents and children are reminded to abide by all Safety Rules currently in place at all times.

Parents of participants are required to ensure that all participants are physically fit and healthy to take part in the activity Due to the nature of gymnastic activities, we wish to inform you that the possibility of injury does exist.

As part of the party with Airborne, members will participate in vigorous athletic activity. In an effort to make the sport of Gymnastics, as safe as it can be, the staff will instruct all participants concerning the necessary rules and the correct mechanics of all skills. It is vital that participants follow the coach’s skill instructions, training rules and all club policies (available on our website) in order to decrease the possibility of injury. By attending an Airborne party, it is deemed that you assume and accept all risks associated with such participation All rubbish needs to be taken with you Parents of birthday child are responsible for ensuring the safe collection of party guests Parents of birthday child are responsible for ensuring all party guests parents are aware of all club policies, code of conduct and party T’s & C’s

Every one must vacate the premises promptly at the end of the party time slot.

Refunds: 2 months notice – £100.00 – 1 month notice – £50 – Less than 1 month – No refund is given

Parents must complete a list of participants names, ages, medical details and contact information and hand it in to the coach in charge at the start of the party!

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